5 Ways to Make Your Placement Management More Efficient

October 06, 2020

People managing placements are busy! There are students to manage, site contacts to update, sites to source and university staff to report to. Often, entire programs are managed via complicated and manual systems and processes using Excel or home-grown software that can be out of date or complex to use and integrate.

What if there was a way to remove the administrative burden and empower placement managers to do what they do best: focus on providing the best placement experiences for students?

There is!

Student placement management software can greatly ease administrative burden and let you and your team focus on what’s important: managing placements. By teaming student placement software with these 5 tips, your placement team will be more efficient and less stressed in no time.

>>Learn More About Sonia.  Request a Demo.

1. Keep All Placement Data in One Location 

Rather than managing various spreadsheets, documents, databases and handwritten notes, store all placement information in one location. With all data easily accessible, your team is set up to take advantage of time-saving automated workflows and reporting and move through processes faster.

Keeping data together and accessible via permissions also means that you can more easily manage privacy and compliance needs and reduce risk of breaches and potential human error. It also streamlines data management, enabling simple integrations with other tools, such as student information systems.

2. Use Automations To Save Time   

Use automated workflows to send emails to students and sites, ensuring no detail is missed and all placement requirements, like immunization and police checks are completed on time and documented appropriately. With automations set up, software like Sonia can take care of previously manual work, while you get on with your day. Learn how to automate placement communications. Download Effective Communications whitepaper.

3. Empower Your Students When They’re On-The-Go 

Ensure you can easily communicate with students. Take advantage of a mobile app for students to communicate via push notifications, and let students complete timesheets and input data wherever they may be.

4. Streamline Reporting and Compliance 

With all data in the one place, you’re well on your way to a more secure and compliant program. With Sonia, you’ll know that you’re compliant with the Family Educational Rights and Privacy Act (FERPA), the Health Insurance Portability and Accountability Act 1996 (HIPAA), the Australian Privacy Act 1988 (Cth) and the General Data Protection Regulations (GDPR).

Use dashboards to track placements and program key performance indicators. Sonia’s dashboard offers one central, automated and digestible source of truth. You can enjoy the freedom of no longer having to spend hours manually creating reports and have immediate insight into the number of students, sites, and placements.


5. Centralize Placement Operations For Increased Efficiency 

With all teams at your university using the same systems and processes to manage placements, you’ll streamline work across the organization for placement managers, IT teams and other stakeholders.

All site and student information can be stored and managed in one place, reducing rework, enabling powerful reporting and increasing accuracy. The sites you work with also pass through consistent experiences with your university, regardless of the school they are working with. Overall, one platform reduces time and financial investment required versus running multiple platforms.

Universities around the world use Sonia student placement software to run more efficient placement programs. Reduce the time you spend on administration with the power of Sonia.  

Sonia is the leading software solution for student placement management. It’s easy to use, it powers personalized placements, reliable data management and compliance, and provides the flexibility you need to scale across your organization.

Take your placement program to the next level with Sonia.